Online Privacy Notice

Online Privacy Notice

Tusculum University (TU) values privacy and is committed to safeguarding the privacy of personal data. This Privacy Notice outlines the collection, use, and disclosure of personal data provided to the University by students, faculty, applicants, alumni, donors, research subjects and any and all other individuals disclosing personal data. When data is submitted to TU, or you use the University’s websites and other services, you consent to the collection, use, and disclosure of that data as described in this Privacy Notice.


University Use of Data

TU collects and processes data and sensitive data from individuals who are students or applicants only as necessary in the exercise of the University’s legitimate interests, functions and responsibilities as a higher education institution. TU also collects and processes data from individuals who are research subjects in the exercise of scientific, historical research, or statistical purposes. TU also collects and processes data from individuals who are faculty, staff or applicants for employment positions in order to enter into or administer a contract for employment with the University. TU also collects and processes data from individuals who are alumni or donors in order to maintain an engaged alumni community, provide notification of services, donations, fundraising, and other University processes and functions. Data is collected and may be shared with internal and external parties to register or enroll persons in the University, provide and administer housing to students, manage a student account, financial aid, provide academic advising, develop and deliver education programs, athletics, support student missions and study abroad programs, track academic progress, analyze and improve education programs, recruitment, athletics, regulatory reporting, auditing, maintenance of accreditation, and other related University processes and functions. TU also uses data and to conduct general demographic and statistical research to improve University programs. Data is collected, processed and may be shared internally and externally, as necessary, applicable and appropriate, to identify appropriate support services or activities, provide reasonable accommodations, enforce University policies or comply with applicable laws. Finally, data and may be shared by TU with third parties who have entered into contracts with the University to perform functions on behalf of the University, subject to the obligation of confidentiality and safeguarding from unauthorized disclosure.

Gathering and Use of Information

  • We will collect and use personal information solely for fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
  • We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
  • Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
  • We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
  • We will use the personal information that you provide to fulfill your requests within our institution.
  • We will use cookies, which are small data files that certain Web sites write to your hard drive when you visit them. A cookie file can contain information such as a user ID that the site uses to track the pages you have visited, but the only personal information a cookie can contain is information you supply yourself. Depending on your use of this web site, certain information may be stored in a cookie in order to identify you and make your visit to this site personalized and more enjoyable.
  • Our Web server automatically logs the operating system and browser type of users visiting the site. This information is used to help us determine the best ways to meet the needs of Web site visitors by knowing the capabilities of their systems. Other information that is logged from Web site visit is the user’s IP address, the time and date pages were accessed, which pages were accessed, and referral information. This information is used for statistical purpose in helping us determine how visitors are using the site.
  • We may disclose your sensitive data and other data as follows:
    • Consent: We may disclose sensitive data and other data if we have your consent to do so.
    • Emergency Circumstances: We may share your data, and sensitive data when necessary to protect your interests and you are physically or legally incapable of providing consent.
    • Employment Necessity: We may share your sensitive data when necessary for administering employment or social security benefits in accordance with applicable law or any applicable collective bargaining agreement, subject to the imposition of appropriate safeguards to prevent further unauthorized disclosure.
    • Public Information: We may share your data and sensitive data if you have manifestly made it public.
    • Archiving: We may share your data and sensitive data for archiving purposes in the public interest, and for historical research, and statistical purposes.
    • Performance of a Contract: We may share your data when necessary to administer a contract you have with the University.
    • Legal Obligation: We may share your data when the disclosure is required or permitted by international, federal, and state laws and regulations.
    • Service Providers: We use third parties who have entered into a contract with the University to support the administration of University operations and policies. In such cases, we share your data with such third parties subject to the imposition of appropriate safeguards to prevent further unauthorized disclosure.
    • University Affiliated Programs: We may share your data with parties that are affiliated with the University for the purpose of contacting you about goods, services, charitable giving or experiences that may be of interest to you.
    • De-Identified and Aggregate Information: We may use and disclose data in de-identified or aggregate form without limitation.

Information Sharing

Tusculum University respects your privacy. All information collected will be kept strictly confidential by the university and will not be sold, reused, rented, disclosed, or loaned. Your information will not be used for anything other than official university business.

Tusculum University may share personally identifiable information with partners who are providing services on our behalf. However, our partners are not allowed to use personally identifiable information except for the purpose of providing services on our behalf.

While Tusculum University takes reasonable steps to protect information, we encourage you to access our electronic systems through secure means as we cannot be responsible for information moving to and from our systems over the internet.

Policy Updates

From time to time we may use information for new, unanticipated purposes not previously disclosed in our privacy policy. Tusculum University may update this Privacy Policy at any time and encourages you to remain informed by checking this page regularly for the latest changes.